OFA Capstone Project
During the course of the Ohio Fiscal Academy program cohort members work in teams to complete a capstone project that addresses a current fiscal related leadership, management, or policy challenge confronting a public or non-profit organization. The capstone project is designed to bring together the knowledge gained through the entire Ohio Fiscal Academy program and permit the cohort members to demonstrate mastery of the various concepts discussed throughout. It also asks participants to test their leadership and managerial skills as they navigate group work. The program actively encourages teams to select problems of immediate relevance to their own agencies or communities of interest.
Cohort capstone teams are expected to apply a variety of skills, tools, and knowledge to assess a strategic issue and arrive at recommendations for change and/or improvement. The capstone project requires the cohort teams to get up-to-speed quickly on a specific fiscal content or issue area; enhance key process skills, such as project management and teamwork; and develop competency in gathering, analyzing, and reporting out data. For cohort members, it is an opportunity to interweave their learning from many areas in a real time, unpredictable, complex, real-world environment. For the state of Ohio, it is an opportunity to have current and future public fiscal leaders focus on practical application and growth.
Cohort 6 Capstone - Final Reports
Team Let's Get Fiscal - Financial Management Boot Camp
The Let's Get Fiscal Team is proposing a "Financial Management Boot Camp." A boot camp is defined as "a program or situation that helps people become much better at doing something in a short period of time." (Merriam-Webster's Learner's Dictionary Online). Within a boot camp participants are taught skills that are needed to prepare them for completing a task or exercise. This boot camp would be offered to all State of Ohio agencies to assist in filling gaps in the guidance of new financial managers. The boot camp will provide tools and techniques for successful job performance. Developing a boot camp type of training for newly hired or front line management would be a great asset to the finance departments.
Team Getting Good M.A.R.K.S. - CFO Knowledge Transfer
Our team is proposing to create a knowledge transfer program/curriculum targeted toward new Chief Financial Officers, in order to provide the tools for immediate success for these individuals consistently across the state. This case study will outline the research methodologies used, analyze and outline the findings, and provide our recommendations on the content, format, and mode of our Chief Financial Officer Knowledge Transfer program.
Team Checks & Balances - Accounts Receivables: Aging - Reconciliation - Collections
The State of Ohio is comprised of agencies operating from various revenue sources. For agencies not heavily dependent on the state's general revenue fund or federal funds, the timely collection of fee revenue is imperative to maintaining daily operations and providing services to the citizens of Ohio. As part of our research, we focused on three components of the accounts receivable process; identification of aging receivables, reconciliation of receivables, and the collection of these receivables.
Team The Ledger Group - Standardization of Voided Warrant Reissuance
The Ledger Group's position is that standardizing the voided warrant reissuance ("VWR") process will save time, lessen confusion and create a better customer service experience for those who receive payments from the State of Ohio.
Team Queens of Compliance - Fleet Management: Reporting Best Practices
Through our research of the Department of Administrative Services (DAS) Office of Fleet Management, specific state agency fleet management procedures, and two other states' fleet management systems, we have identified ways in which Ohio can be more efficient and uniform with reporting processes and accountability practices.
Cohort 5 Capstone - Final Reports
Team Capstrong - Vendor Review and Service Evaluation
This project looks at creating a tool that allows State of Ohio Procurement Agents to review and evaluate vendor's performance. As there is a lack of ease and accessibility in determining the best vendor to utilize, this tool would also have those evaluations easily available. This tool would grant state-wide access to agencies and their procurement agents to help them determine which vendors can provide the best service or goods.
Team OhMi - The Ohio Agency Dashboard
Team OhMi explored the potential for a finance-based state-wide business intelligence dashboard fueled by a consolidated business intelligence database in the State. The team found that in instituting the finance dashboard, an organization could ensure that the agency's mission is being accomplished in a transformational, cost effective manner. While recommending a more modest, initial investment into a private, desktop executive dashboard as a first step, the group was cognizant that border states such as Indiana and Michigan have already made full investments into holistic dashboards available to the public. In this respect, the question of â€œis it possible?â€ is already settled.
Team OH1O - Simplifying Access to Web-Based Fiscal Information for State of Ohio Employees
In an effort to promote further accuracy, continuity, and efficiency across all layers of State of Ohio fiscal management, Team Oh1o has identified a need for the creation of a fiscal homepage, or portal, to be made available to all State of Ohio employees - a unified, 'One Ohio' approach to all things budget and finance. This web-based platform will be an easy-to-understand, highly-organized, regularly monitored-and-updated environment that will make already-existing State of Ohio resources and independent websites available from a single location.
Team Girl T.A.L.K.S - Transitioning to an Electronic Contract Approval Process
As a team, we recognized the need for a streamlined contract approval process. Many agencies, including some of our own, are still using a paper contract with various levels of hand-offs. This outdated process can result in delays, and not being able to locate a contract during its approval. We decided to interview agencies already utilizing electronic processes so we could understand the components of their systems and requirements needed if an enterprise wide solution was available. We found agencies currently using electronic systems all have strong internal IT support for their platforms, and there was a lack of standardization within the contracts being used amongst agencies. If there was an enterprise-wide system, one agency's IT could support the system and Procurement could provide oversight to the purchasing piece of the platform (i.e.: contract templates and language).
Cohort 4 Capstone - Final Reports
Team 1 - Military Injury Relief Fund
This project team analyzed an under-preforming grant program and created a tool kit to help strengthen its use. Ideas from this project can be extrapolated to benefit many other types of under-preforming grants.
Team 2 - Fiscal Best Practices Portal
Capstone Team 2 recommends the creation of a web based Best Practices portal as the best means of knowledge sharing between end users in fiscal offices statewide. Knowledge management, when functioning properly, can provide the highly efficient and cost effective processes that the State of Ohio needs during this time of decreased budgets.
Team 3 - "The Negotiators"
We Can Work it Out! This project team viewed aspects of working with the Ohio Shared Services (OSS) Accounts Payable function and explores areas of improved communication from both the agency and OSS point of view.
Team 4 - "Travel Dragons"
State of Ohio Travel. This report provides analysis and evaluation of the prospective cost savings should the State of Ohio adopt a centralized State Travel Management Program (STMP) for all state employees.
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